HCA Membership Rules
Hampshire Chinese Association
Welcome to the Hampshire Chinese Association (HCA). By becoming a member, you agree to follow our membership rules, designed to ensure a respectful, safe, and supportive community for all.
Purpose of Membership
Membership exists to:
- Support and empower the Chinese community in Hampshire
- Promote cultural exchange and understanding
- Encourage participation in cultural, educational, and community activities
Eligibility
Membership is open to:
- Individuals aged 16+
- Families (up to 4 people in one household)
- Students with a valid ID
- Seniors aged 60+
HCA reserves the right to approve or decline applications.
Membership Categories
- Individual Membership
- Family Membership (up to 4 people)
- Student Membership
- Senior Membership (60+)
Membership fees apply according to the category selected.
Membership Term
- Valid for 12 months from the date of joining
- Renewal reminders will be sent
- Membership fees are non-refundable
Member Conduct
All members must:
- Act respectfully toward others
- Support an inclusive, welcoming environment
- Avoid harassment, discrimination, or disruptive behaviour
- Follow venue and event rules
- Respect cultural differences within the community
HCA may suspend or remove members for serious misconduct.
Participation
Members are encouraged to:
- Attend events, classes, and community programmes
- Volunteer and get involved in HCA initiatives
- Share feedback to help improve our services
Participation is optional, and members choose their level of involvement.
Data Protection
- Personal information is used only for HCA administrative purposes
- Data is stored securely and handled under GDPR
- Members may update or request access to their data at any time
Health & Safety
Members must:
- Follow safety guidance during events and activities
- Notify staff of any relevant medical conditions
- Understand that participation is at their own risk (except where law requires otherwise)
Volunteering & Committee Roles
Members may apply for:
- Volunteering opportunities
- Committee or leadership roles during open calls
All volunteers must follow HCA policies.
Membership Termination
Membership may be terminated if:
- Rules are violated
- Conduct harms HCA or its members
- Fees remain unpaid or membership isn’t renewed
Members may appeal decisions in writing.
Amendments
HCA may update these rules at any time. Members will be informed of major changes.
